Some great tools…

I’m always seeking out new ways to make posters and presentations more attractive – obviously for key projects we do like to invest in a specialist design company to support us but for those basic presentations or one off posters it’s always helpful to have a great tool on hand without relying on indesign or photoshop or even word!

Over the years I’ve come across several packages but the two I’m going to mention have always come out on top.

1. Piktochart – I love this site for the fabulous infographics you can mock up. It’s so easy to use and the basic package is free. I’ve whipped up a few impressive charts within 20 min using their pre-designed templates. If you’re looking for a new way to showcase your data then you need to check it out
2. Canva – this site is just fabulous. The things you can create on here are fantastic. Not only can you do presentations but also create posters, insta templates, Facebook gifs, twitter headers…the basic version is free but it’s well investing a couple of hundred dollars to upgrade to the professional version as you get access to a load of templates. Best of all you can access via an app through your mobile device so can create smart looking materials on the go!¬†IMG_5472.PNG

Check them out, if you haven’t done so already, and let me know how you get on. If you have any other recommendations then let me know ūüôā

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An emotional change…

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It’s been a while since I’ve got my act together and pulled together some words for this site. The intentions were always there but as usual life¬†got in the way. However, I’ve decided to sort myself out and put the things I love doing first – one of which is this blog.

For the last few months I’ve¬†spent quite a bit of time involved in¬†a significant change project at work, which involved moving 11,000 staff into a new car park – slightly further away from their current¬†site. This probably had to¬†be one of the most sensitive, emotionally charged¬†projects I’ve worked on for a long time, especially with the number of people involved. This not only¬†impacted direct employees but also other organisations who are based on the site – 147 businesses¬†to be exact. This meant our traditional in-house channels were not going to cut it this time round as none of these organisations had access.

So, what did we do…

Firstly, we¬†knew we needed a collaborative tool that would give people the update they needed, whenever they required it. It had to be something that we could own 100% and something that was easily accessible which didn’t impact existing channels within their own organisation. Taking this on board one of the first things we created¬†was a news story app! As you know an app¬†can be downloaded anywhere and can accessed anytime, which works for the stakeholders we had to communicate to (crew, pilots, shift-workers, engineers, fire people etc).

Obviously we knew not everyone was going to download the app in the time we had available so we went traditional and arranged as many face-to-face sessions we could with leaders from those organisations and with various unions. Now considering these colleagues are not our leaders, and we were not aware of their culture we made sure we were fully briefed about each organisation Рwho they were, what they did plus the numbers that were impacted etc. This helped us build a relationship as soon as we started as it showed we cared and taken time to understand their needs. I also created a briefing pack that contained everything they could possibly need to communicate the messages down to their teams, including FAQs, posters, presentations, and leaflets.

We also leaflet dropped to every single car that was parked in the existing car park and left posters on barriers, entrances and staff areas – old school – but it worked and I hit more than 10000 steps that day ūüôā

None of what we did was revolutionary in terms of comms but working the old and new channels together, creating a robust communications plan/strategy which everyone understands and ensuring great stakeholder engagement is what made this project a success.

How did we measure this success? Well almost 99% of the¬†vehicles were relocated¬†by the deadline and to-date we have received fewer than 25 complaints – which out of 11,000 isn’t too bad….

It’ll be great to hear about your experiences in an emotional charged¬†change programme, what worked well, what did you learn?

If you want to have a chat then you can find me on twitter @advita_p or drop me a note at ic-words@hotmail.com.